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For those of you who have never ran a Retirement before, this worksheet ought to be pretty useful. In the case of retirements procrastination can be VERY damaging. Remember this ceremony is thanking the individual for their 20+ years of service to the Air Force, send them off right. Feel free use the links at the bottom of the page to send me additional steps or action items.
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Required Action Item |
Desired Action Timeframe |
Date Completed |
AO's Initials |
| Obtain copies of retirement orders | ASAP | ||
| Request Flag to be Flown in Specific Location | ASAP | ||
| Determine Uniform for Ceremony/Reception | 2 Months Prior | ||
| Order Invitations | 2 Months Prior | ||
| Order Shadow Box | 2 Months Prior | ||
| Submit retiree Biography | 2 Months Prior | ||
| Submit retiree Program | 2 Months Prior | ||
| Provide Hometown News Release | 2 Months Prior | ||
| Reserve Band or Music | 2 Months Prior | ||
| Reserve Appropriate Flag(s) | 2 Months Prior | ||
| Choose Alternate Site in case of inclement weather | 1 Month Prior | ||
| Draft Reserved Seating and Parking | 1 Month Prior | ||
| Notify/Request Base Honor Guard | 1 Month Prior | ||
| Order flowers for Spouse | 1 Month Prior | ||
| Order Ceremonial Flag for retirement/shadow box | 1 Month Prior | ||
| Order Retirement Certificates / Presidential Letter | 1 Month Prior | ||
| Submit Award Recommendation | 1 Month Prior | ||
| Submit Letters of Appreciation/Recognition | 1 Month Prior | ||
| Recruit Emcee (if applicable) | 1 Month Prior | ||
| Recruit Escorts for Family and Guests | 1 Month Prior | ||
| Recruit Set-Up/Clean-Up Crew | 1 Month Prior | ||
| Request "Quiet Hours" on Flight Line (if applicable) | 1 Month Prior | ||
| Reserve Audio/Video Equipment | 1 Month Prior | ||
| Reserve Photographer | 1 Month Prior | ||
| Reserve Podium (if needed) | 1 Month Prior | ||
| Pick up Retirement Certificates / Retirement Pin | 2 Weeks Prior | ||
| Obtain Reserve Parking and Seating Signs (if applicable) | 1 Week Prior | ||
| Print Labels for Chairs | 1 Week Prior | ||
| Obtain Guest Chairs/Tables/Linens | 1 Day Prior | ||
| Prepare Ceremony Area | 1 Day Prior | ||
| Test Equipment | 1 Day Prior / Day Of | ||
| Brief Retiree/Family | Day Of | ||
| Ensure Photographer is at Ceremony | Day Of | ||
| Obtain Glasses and Water (if needed) | Day Of | ||
| Place Labels on Chairs | Day Of | ||
| Return Supplies and Equipment | After Ceremony |
| Click here to submit your information. | Send me Comments and Suggestions |